Assistant - Native English Speaker

Job Title: Assistant - Native English Speaker
Contract Type: Contract to hire
Location: Tokyo
Reference: 1238
Contact Name: Ben Cordier
Job Published: December 02, 2016 15:28

Job Description


Main areas of the post:
Administration & Communication
● Organising Primary Google calendar, facility calendars/bookings and weekly staff briefing
● Minute and keep records of meetings
● Assist and support arrangements of school assemblies and other school events
● Manage event/workshop attendance register and collect feedback where appropriate
● Provide full secretarial support in production of correspondence, minutes and records, including word processing, electronic and manual filing systems
● Support with academic matters related to , Assessment, and curriculum
● Support preparation of letters and track replies
● Liaise with admin team on trips and residentials.
● Provide language (Japanese/English) interpretation and translation support when required
● Maintain and prepare annual order of general school resources
● Communicate with parents for day to day queries
● Support with paperwork and exams linked to pupils transferring to other schools
● Liaising with external academic bodies and club providers
● Summer Holiday Programme registration support
Personnel & HR
● Arranging and organising trips for internal & external recruitments
● Supporting confidential staff issues and minute meetings as required
● Managing financial records and tracking orders as required
● Process reimbursements and advances
● Liaising with finance department
● Receiving and welcoming scheduled visitors; acting as gatekeeper in the event of unscheduled visitors
● Preparing gifts for any Primary related events (e.g. concerts)
And other tasks that can reasonably be expected.


Ability to manage tasks speedily and simultaneously

High oral and written communication skills in English

Experience of using Microsoft Office (Word, Excel, PowerPoint, and Outlook)

Minimum 1 year working experiences

Previous experience in an academic environment would be preferred

Job details

Language requirement
English (Native), Japanese (Conversation)