Bilingual Office Admin Manager - Jr.~Mid level (Tokyo)

Job Title: Bilingual Office Admin Manager - Jr.~Mid level (Tokyo)
Location: 東京都
Reference: 1912
Contact Name: Aya Kubota
Job Published: March 30, 2018 19:56

Job Description


Our client is a leading future system company based in U.S.

They are looking for an Office/Admin Manager to manage wide range of tasks.

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
  • Organize and schedule meetings and appointments
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
  • Provide general support to visitors
  • Manage executives’ schedules, calendars and appointments
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Translation of English to Japanese and vice-versa of necessary clerical and business-related documents.
  • Participate actively in the planning and execution of company internal events, such as monthly reviews or QBR meetings
  • Ensure security, integrity and confidentiality of data
  • Design and implement office policies and procedures
  • Oversee adherence to office policies and procedures
  • Monitor and maintain office supplies inventory
  • Review and approve office supply acquisitions
  • Manage internal staff relations
  • Maintain a safe and secure working environment


  • English and Japanese Proficiency to nearly native level
  • Proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • Knowledge of clerical practices and procedures
  • Knowledge of business and management principles

Job details

¥3,500,000 ~ ¥5,000,000
Language requirement
Japanese (Fluent), English (Business)