バイリンガル 秘書 (エグゼクティブ担当) /Executive Assistant 新宿勤務 【外資系・ソフトウェア企業】 (正社員)

Job Title: バイリンガル 秘書 (エグゼクティブ担当) /Executive Assistant 新宿勤務 【外資系・ソフトウェア企業】 (正社員)
Location: Tokyo
Reference: 1755
Contact Name: Takashi Seta
Job Published: October 23, 2017 14:19

Job Description


外資系ソフトウェア企業が、秘書 (エグゼクティブ 担当)を募集しております。
Apac sales vice-presidentと日本のカントリーマネージャーを担当して頂きます。Vice President は日本語を話しませんので英語は必須です。

The Executive Assistant (“EA”) to the VP Asia Sales and Country Manager of Japan will be responsible for the support of 2 regional executives, including the day by day managing of typical office functions like logistics and organization. In this role, the EA will manage the agenda of the VP and the Country Manager, organize travel, prepare meetings and be involved in the organization of events. This role will be in daily contact with the senior management Asia and the management team of Japan (country managers, sales directors, functional leaders), with Channel Partners and with customers. Analyzing numbers (Excel), preparing presentations (PPT) and using several of the company's specific tools (CRM, Concur, etc) are part of the job. On top of that, the EA can also be requested to own some tasks of business operations.

- Planning travel (optimizing flights, costs, hotels, etc) for the frequent travel of the VP and the MD
- Managing agendas for planning meetings, calls and interviews also optimizing agendas and taking decisions around agenda planning
- Preparing meetings and presentations which include finalizing and communicating the agenda, preparing the slides and preparing the numbers
- Organizing the office including logistics and everything which is essential for the well-functioning of an office
- Owning or assisting in the set up and organization of events like the Asia Leadership team meeting, Asia Kick off, etc


- In depth experience (of EA/PA) in a fast-moving business environment where agenda changes, weekly travel and improvisation is part of life
- Confident and experienced to deal with senior management
- Very high level of precision and discretion

- Fluent in English and Japanese
- Excellent competence level in PowerPoint and Word
- Strong competence level in Excel

Job details

Language requirement
English (Advanced business), Japanese (Native)

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